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Time Management Strategies Every Podcaster Needs with Kirsty Knight

Here's what you can expect from this episode:

If podcast time management feels impossible lately and you’ve ever looked at your calendar wondering how your show somehow turned into a full-time job, you’re in good company. Most business owners genuinely want to stay consistent, but the actual doing of it, planning, scripting, recording, and editing, can start to feel like a second business.

And when time feels tight, podcasting is often the first thing to slip… even though it’s one of the strongest tools you have for attracting aligned clients.

In this episode of Podcasting Problem Solver™, I’m sitting down with time-management coach, fellow podcaster, and one of my clients, Kirsty Knight, to talk about what’s really going on when your podcast feels like it’s stealing your time, and how to get back in the driver’s seat with less stress and a whole lot more intention.

Kirsty breaks down why planning, creativity, and energy aren’t random events…they’re patterns you can actually work with instead of fighting against. And she shares the exact system she uses to create podcast content in a way that feels natural, sustainable, and doable… even while running a business in school-hours-only windows.

Whether your schedule is overflowing, someone is always sick, or your workflow feels clunky, this conversation will help you reset your relationship with time so your podcast supports your business rather than draining you.

“If you’re not excited about creating your podcast, it’s going to sound rushed and stressful. Your mindset shows up in your voice.” – Leah Bryant

Why Time Management Shapes the Way You Podcast

A strong podcast doesn’t come from more hours. It comes from better energy and intentional systems. When your time has a purpose, everything feels clearer, from planning topics to hitting record.

Here’s what shifts when you learn how to work with your brain instead of forcing productivity:

Content ideas come easier because you know when you’re naturally most creative
Recording becomes smoother because you’re not scrambling the night before
Your schedule feels lighter because you’re not carrying your podcast in your head all week
You stop playing catch-up and start creating from a grounded, confident place

This is exactly where the Strategy and Execution phases of my SEAMless Podcast Framework™ meet: knowing what matters most and creating a workflow that makes it easier to follow through.

Here’s what’s covered

[00:01:00] Your Relationship With Time Matters More Than Your Calendar

Kirsty shares why the way you think about time shapes how your podcast fits (or doesn’t fit) into your life and business.

[00:05:20] Prioritizing Podcast Content Without Burning Out

We unpack why podcast tasks expand to whatever space you give them and what intentional time really looks like.

[00:10:45] The Creative Routine That Cuts Episode Prep From Hours to Minutes

Kirsty explains her dog-walk idea system, how she outlines on the go, and why recording feels easier when creativity isn’t forced.

[00:16:30] Working With Your Cycle Instead of Fighting It

A candid discussion about energy patterns, creativity windows, and why planning the “same week” every week doesn’t work for most women.

[00:22:40] A Realistic Approach to Batching Without Losing Your Voice

We talk through batching in a more flexible, human way—so you stay consistent without burning out or sounding drained.

[00:28:55] Resetting When Life Knocks Your Schedule Sideways

How to get back on track with compassion, curiosity, and zero shame (because kids, illness, and curveballs happen).

[00:34:10] When You’re Not a Planner: What to Do Instead

Kirsty breaks down identity, resistance, and how to plan in a way that still feels like you.

[00:38:20] Quick Wins to Plan a Month of Content Faster

Simple prompts, idea systems, and workflows that help you plan an entire month without sitting in front of a blank document.

The SEAMless Podcast Framework™

This conversation sits right at the intersection of Strategy and Execution, the phases where you decide what matters, then build the systems that help you stay consistent.

Because when your time, content, and energy support each other, your podcast becomes easier to run and more effective for growth.

As Kirsty beautifully shared:

“Your tasks will always expand to the time you give them. Intentionality is how you take your time back.”

Ready to Make Time Work for Your Podcast?

If your podcast feels overwhelming or inconsistent, you don’t need more hours in the day, you need a more strategic foundation.

That’s exactly what we build inside the SEAMless Sprint, my 90-day coaching container where we align your podcast with your business goals, streamline your workflow, and create a sustainable growth plan that brings in clients without overworking you.

👉 Apply here

Prefer to start with a quick win?

Grab the SEAMless Podcast Growth Checklist — the exact roadmap I use to audit and optimize client shows for clarity, alignment, and traction.

And if you want weekly strategies you can grab and implement right away, subscribe to my newsletter. It’s where I share the behind-the-scenes insights and podcast growth lessons you won’t hear anywhere else.

Because sustainable growth doesn’t come from squeezing more into your week. It comes from building a podcast that works with your life and not against it.

More about My Guest:

Kirsty Knight is a Master Certified Business & Life Coach, who specialises in helping ambitious mums with 6-figure+ business goals to better leverage, manage, and use their time so their business fits within School Hours Only. She’s a new mum herself, to a feisty one-year-old. She’s also a farm girl, a serial small business owner, and from Wales, in the UK.

Connect with Kirsty

Podcast

Kirsty’s Free 6-hour back challenge

Instagram

Website

Transcript

Making Time Work For Your Podcast

Leah Bryant kicks off the episode with a warm welcome and introduces Kirsty Knight, master certified business and life coach, as the go-to expert for moms managing ambitious businesses and family life. The conversation is set up to tackle how podcasters can master time management and shift from feeling overwhelmed to feeling empowered.

How to Build a Healthy Relationship With Time & Content Creation

Kirsty Knight dives into mindset—explaining why making time for your podcast (and anything else) starts with priorities and enjoyment. If you see podcasting as a “have to” instead of a “get to,” it’ll always feel like a burden. She shares her evolution from labor-intensive, desk-bound scripting to a system that leverages creativity on-the-go (think: voice-memos and dog walks!) to make content creation faster and more enjoyable.

Time Management Strategies for Podcasters

The conversation zooms out into actionable strategies for managing all the moving parts:

Batching & Outlining: Prioritize ideas when they’re fresh—outline them while you’re energized or right after coaching calls.
Systems that Align with You: Don’t force yourself into processes that don’t fit; adapt systems to work with your brain and body.
Intentional Scheduling:Kirsty Knight
shares how syncing work with your natural energy (including your menstrual cycle!) can make planning and recording podcast content more sustainable and less stressful.

Planning Podcast Content With Ease (Even If You’re Not a Planner)

Tips fly back and forth on batching, scheduling, and realistic planning—even for those who claim they “just aren’t planners.” Kirsty Knight encourages listeners to question that belief, and Leah Bryant shares the power of flexible, low-pressure planning systems (like content anchors or broad topic brainstorms).

What NOT to Do: Avoid These Podcasting Time Traps

A big watch-out: Don’t sacrifice your sleep! Hustling late into the night is a surefire way to tank your productivity, creativity, and enjoyment—not just in podcasting, but across your business and life. Kirsty Knight and Leah Bryant discuss boundary-setting and the importance of honoring your own wellbeing as you grow your show.

Bouncing Back When Life Throws Off Your Podcast Plan

Both speakers acknowledge real life—sick kids, missed deadlines, the occasional chaos. Kirsty Knight shares how compassion, curiosity (asking “why did this happen?”), and letting go of perfectionism help her reset quickly when things go off track. The secret? Don’t judge yourself. Instead, recalibrate and keep moving.

Quick Wins for Planning a Month of Podcast Content

Tactical gold: To brainstorm topics, ask yourself what your audience needs to know, what myths you want to bust, and what real client stories stand out. Capture ideas on a walk; flesh out outlines while they’re fresh. Both guests advocate for “just in time” planning—don’t leave outlines to gather dust or get stale. Bonus: Use AI tools or your own coaching call recaps as topic fuel, and always keep your business goals in the mix.

Where to Find Kirsty Knight & Next Steps

If you want deeper support with time management, productivity, or those elusive school hours-only business dreams, Kirsty Knight invites you to her podcast or a 1:1 strategy call. Leah Bryant closes out with an action challenge: Choose one time-saving, stress-busting strategy from the episode and try it this week.

Ready to make your podcast work for you, not against you? Try these strategies, give yourself grace, and remember—you’ve absolutely got this. If you want more bite-sized insights, subscribe to the Podcasting Problem Solver newsletter. Let’s keep your content flowing and your calendar under control!

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Hi, I’m Leah

Your go-to podcast growth strategist, coach, and host of Podcasting Problem Solver

Podcasting Problem solver podcast by Leah Bryant