Podcast Workflow: 5 Steps to a System That Grows Your Show
Here's what you can expect from this episode:
If your podcast workflow feels scattered or stressful, this episode provides a blueprint for building a system that actually works.
Your podcast idea is golden.
Your message is clear(ish).
You’ve even got a mic and a content plan ready to go.
But now?
You’re knee-deep in tools, tasks, tech questions, and to-do lists that never seem to end… and you’re wondering if launching a podcast is supposed to feel this chaotic.
In this episode of Podcasting Problem Solver™, we’re diving into the Execution phase of my SEAMless Podcast Framework™ — the phase where your strategy turns into action, and your podcast finally starts taking shape.
Because execution? It’s not about doing everything — it’s about doing the right things, in the right order, with the right systems to support you.
We’ll discuss tools, podcast production workflow, tech setup, project management (ClickUp lovers, this one’s for you), and how to integrate podcasting into your business without letting it consume your life.
If you’ve ever said:
- “There are so many moving parts — I don’t even know where to start.”
- “I’m spending hours editing but still not feeling confident hitting publish.”
- “My episodes are done… but I have no process to actually get them out.”
This episode provides a blueprint for building a podcast workflow that actually works.
Here’s what’s covered
[00:01:18] Why tech feels overwhelming (and how to simplify it)
If tech feels like a hurdle, you’re not alone. Most podcasters get stuck in execution, not because it’s hard, but because it’s unfamiliar. I’ll walk you through a streamlined tech setup using tools like Buzzsprout, Riverside, and a quality USB mic, so you can stop Googling and start recording. A simple, effective podcast workflow starts here.
[00:03:42] Choosing tools that fit your brain, not just your budget
You don’t need 10 different platforms to launch a successful podcast. I’ll help you choose the tools that support your podcast workflow and how you naturally work, like using ClickUp for project management and Google Drive for episode assets. Less chaos, more clarity.
[00:06:26] Creating a podcast workflow you’ll actually use
Consistency doesn’t come from willpower; it comes from systems. I’ll show you how to build a repeatable podcast workflow (from outlining to editing to promotion) that supports your schedule and your energy. At LBC, we use ClickUp to manage podcast production from start to finish.
[00:10:04] Naming files, managing assets, and keeping your sanity
Let’s end the “final-final-FINAL-v2.mp3” drama. We’ll cover clear file naming conventions, organized folder structures, and how to keep all your podcast assets tidy and accessible. A well-organized workflow saves time and your sanity.
[00:13:30] What batching really looks like (and why it works)
Batching isn’t just a trend; it’s a way to protect your creative energy and stay ahead. I’ll walk you through how I batch podcast episodes for myself and my clients, so you’re never scrambling to hit publish.
[00:16:48] Busting the “weekly or nothing” myth
Yes, publishing weekly helps with growth, but it’s not your only option. I’ll help you define a podcast schedule that works for your life, so you stay consistent and avoid burnout.
[00:19:27] Why building a buffer is your secret weapon
Want less stress and more flexibility? Record 3–4 episodes before launch. I’ll show you how a buffer protects your momentum when life gets in the way and keeps your podcast workflow flowing.
[00:22:16] How I help clients customize their podcast workflow
Whether you’re doing it all yourself or leading a team, I’ll show you how we tailor podcast workflows inside my coaching and production offers, designed to support your business goals and save you hours each week.
No matter if you’re launching for the first time or trying to get your existing podcast back on track, this episode gives you the tools, structure, and permission to stop winging it and start building a podcast workflow that actually works.
“Execution isn’t about doing all the things. It’s about building a podcast process that fits your life and leads to real results.” — Leah
Because your podcast?
It shouldn’t feel like a second full-time job.
It should feel like an extension of your brand, a strategic tool, and a growth engine that supports your business goals.
Here’s how you can take action now:
Want weekly tips to simplify and grow your podcast?
Subscribe to the newsletter for easy-to-implement strategies straight to your inbox.
Need help customizing your podcast workflow?
Book a free discovery call and let’s talk about podcast growth coaching.
Have a podcasting question you’d love answered on air?
Your podcast isn’t just content.
It’s a movement for your message.
Let’s make sure your podcast workflow is built to last.
🎧 Follow the show, leave a review, and share this episode with a business friend who needs a little less overwhelm and a little more ease.
Missed part one of the SEAMless Framework series?
Catch the Strategy episode here — it’s the foundation your podcast has been waiting for.
Catch the Strategy episode here — it’s the foundation your podcast has been waiting for.
Resources Mentioned:
Hi, I’m Leah
Your go-to podcast growth strategist, coach, and host of Podcasting Problem Solver
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